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JOAN Board Meeting Room Booking System


An uninterrupted office synopsis glimpse. Uncomplicated navigation through the process. On a sleek 13-inch display, information about the principal meeting and accessibility of up to 9 meeting rooms can be seen. There is no installations cost, no cables and a battery that lasts for 12 months.

Color: Slate Gray

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JOAN Executive | JOAN Board |JOAN Manager

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meetings happening
Get a view of various meeting rooms and the meetings happening.

Get the accessibility of up to 9 rooms at one go. See information instantly like location and name of room, time and meeting name and room status shown in white (not in use) or black (in use).

book meetings
Book through the company calendar or JOAN.

JOAN Manager is in sync with Google (G Suite, Google Calendar), i Calendar (ics), Exchange (Outlook) and Office 365 (Exchange on line).

JOAN according to your needs
Show your hallmark and personalize JOAN according to your needs.

Display your brand name and modify JOAN Board to show your logo along with a greeting for your visitors reflecting your company urbanity. You can change the language too apart from setting JOAN’s office hours.

Select altered settings
Choose settings per gadget, per area or universally

Select altered settings for any of your JOAN devices separately, club them under a branch office or area or set universal features for all JOAN devices at same time.

managed centrally in the JOAN Portal
Control everything from a user friendly ,protected web portal

All JOAN meeting displays can be set up and managed centrally in the JOAN Portal. It automatically sends out low battery email warnings advising you to charge the devices to get uninterrupted room booking.

Advanced features

hassle free landing for your guests

A pleasant and hassle free landing for your guests.

Let your guests get a cheerful welcome with JOAN’s robotic, customizable e mail communiqué.

Send a note to guests about their forthcoming meeting, let them know how to reach the venue, who to contact or add a personal note. Set a serene ambiance for their arrival.

JOAN reserve your room

Relax and let JOAN reserve your room.

Select the room you want after messaging Joanbot to “book a room”. Joanbot will reserve it for 30 minutes. Meeting rooms can be booked well in advance by just adding the time and/or date.


Key meeting information​: Immediately see key meeting information such as room name and location, meeting name and time, and room status indicated in black (in use) or white (vacant).
Support for multiple rooms: See the status and meeting information for up to 9 meeting rooms.
Branding and customization​: Reflect your brand and customize JOAN Board with your logo and a custom message that greets your guests and shows your company culture.
Calendar booking​: Reserve meeting rooms through the company calendar.


  • 13.3-inch (4:3 diagonal) non-touch E Ink® Carta electronic paper screen
  • High visibility and contrast
  • 180° viewing angle
  • Resolution: 1600 × 1200 pixels
  • Active Area (H/W): 10.64 × 7.98 in (270.4 × 202.8 mm)
  • Pixel Pitch (H/W): 0.006 × 0.006 in (0.169 × 0.169 mm); equivalent to 150 ppi
  • Pixel Configuration: Rectangle
  • 16 level grayscale
  • Refresh rate: 750 ms (4 bit full screen) / 100 ms (1 bit partial)


  • 2.4 GHz Wi-Fi (IEEE 802.11 b/g/n) standard, WPA2-PSK, WPA2-EAP support


  • Patented ultra low energy architecture, only 1% of the power used by LCD.
  • High performance rechargeable Lithium-Polymer 10,000 mAh battery. Up to 12 months of autonomy on a single battery charge. 10 hours charging time with a Micro-USB charger (output rating of 5 V, 1 A).
  • Enclosed Micro-USB charging cable
  • Cordless functionality

Calendar compatibility

  • Google G Suite (former Google Apps; Google Calendar)
    • OAuth2 authentication
  • Office 365 (Exchange Online)
    • OAuth2 authentication (Global Admin)
    • Basic authentication (Delegated User)
  • Microsoft Exchange (Outlook)
    • NTLM proprietary authentication protocol
  • iCalendar (.ics)


  • High quality anodized aluminum casing
  • Anti-reflective, high transmissive glass
  • Color: Gray, Black

Dimensions & weight

  • JOAN device dimensions: 11.40 × 0.39 × 9.05 in (297 × 10.5 × 230 mm)
  • Weight of JOAN with back magnet: 33.5 oz (950 g)
  • Product package dimensions: 13.78 × 0.59 × 9.25 in (350 × 15 × 235 mm)
  • Shipping package dimensions: 15.91 × 3.35 × 11.22 in (404 × 85 × 285 mm)
  • Box total weight (JOAN device, Micro-USB cable, product package, shipping package): 65.26 oz (1850 g)


  • Attachable to any surface with a self-adhesive Magnetic Mount that requires no tools (one included with each device, Additional Magnetic Mount 1-Packs available for purchase).
  • 3.94 × 3.94 in (100 × 100 mm) VESA mount compliant.

Environmental conditions

  • Operational and storage temperature range: 32°F to 122°F (0°C to +50°C)



  • 1 year

In the box

  • 13.3-inch wireless JOAN device
  • 1 × Magnetic Mount for easy installation
  • 1 × Micro-USB cable for configuration and charging
  • Quick Start Guide
  • 14-day Free Cloud Subscription Trial

Applications Software


  • Q: What is the difference between the JOAN products?

    A: JOAN enables transparent room booking by displaying meeting room reservations at the conference room door or wall. JOAN products are available in the following models:
    JOAN Board (13")
    JOAN Premium (13")
    JOAN Classroom (13")
    JOAN Manager (6")
    JOAN Executive (6")
  • Q: How is JOAN charged?

    A: JOAN is powered by a high performance rechargeable 5400mAh Lithium­-Polymer battery that needs recharging once every couple of weeks. You can either use the enclosed Micro-USB cable or use a certified Micro-USB charger with an output rating of 5 V, 1A max. The power must be supplied from an external power supply source that complies with the requirements for Limited power source.
    The charging time will depend on the power supply and varies with use. Charging a single device on 1A of current requires approximately 6 hours. Please note that if charging more than one device on a USB hub simultaneously, the distributed current of each device drops, which extends the devices' charging time. Using your laptop or PC for charging could mean that your devices might not charge fully when charged overnight. You can double check battery levels at any time by logging into the JOAN Portal and checking the device battery status.
  • Q: Is it possible to connect JOAN to a power source with wires if we want to?

    A: Sure thing! Just make sure that the charger you are using is a certified Micro USB charger with an output rating of 5 V, 1 A max. JOAN has an inbuilt battery, which allows for its cableless operation, but if you want to connect JOAN directly to a power source, go ahead. This way you won't have to charge your JOAN devices.
  • Q: Will this work with our calendar?

    A: JOAN connects to Google (G Suite, Google Calendar), Office 365 (Exchange Online), Microsoft Exchange (Outlook), iCalendar (.ics) and CollegeNET's 25Live.
    If you use Google Calendar, make sure it’s G Suite (Google Apps) for business and not a personal Gmail Calendar. Just having a domain is unfortunately not enough.
    If you use Microsoft Exchange, make sure your calendar is accessible from the internet and uses the NTLM proprietary authentication protocol.
  • Q: Will this work with our calendar?

    A: JOAN connects to Google (G Suite, Google Calendar), Office 365 (Exchange Online), Microsoft Exchange (Outlook), iCalendar (.ics) and CollegeNET's 25Live.
    If you use Google Calendar, make sure it’s G Suite (Google Apps) for business and not a personal Gmail Calendar. Just having a domain is unfortunately not enough.
    If you use Microsoft Exchange, make sure your calendar is accessible from the internet and uses the NTLM proprietary authentication protocol.
  • Q: Why does JOAN need to be connected to the server?

    A: To be able to connect to its server, JOAN needs a h5, stable Wi-Fi connection. If the signal drops frequently, this will influence JOAN’s performance and battery life. With a network that’s overcrowded by too many clients and access points and a lot of interference, JOAN might have trouble ensuring smooth operation. If you use Cisco Meraki, the required low power functionality can result in degraded responsiveness, disconnects and a poor battery life.
  • Q: Is there any data stored on the device?

    A: JOAN is a thin client device, which means that all of its operations take place online. The device itself does not store any calendar data and no calendar events are permanently stored on our servers. The only data stored on the device is the data required to connect the JOAN devices to your Wi-Fi network.
  • Q: Is my data private and safe?

    A: We take your privacy very seriously and take all appropriate security measures to protect against unauthorized access or unauthorized alteration, disclosure or destruction of data. These include internal reviews of our data collection, storage and processing practices and security measures, as well as physical security measures to guard against unauthorized access to systems where we store personal data. For more information take a look at our Privacy Policy.
  • Q: How is JOAN attached to the door or wall?

    A: Because the device has no cables whatsoever, installation is a simple matter of peeling the foil off the adhesive Magnetic Mount and attaching JOAN to the wall or door. JOAN can be attached to any surface without drilling or the need for a heavy, costly installation. You can fix JOAN on any firm surface you want; glass, wood or brick, it will stick. As long as your chosen spot is clean, isn’t uneven or bumpy and your plaster isn’t peeling or flaking off due to a number of repaints, you’re good to go.
    Before attaching the magnet, clean your chosen surface with rubbing alcohol or water to get rid of any grease. Don’t use cleaning agents; they’ll weaken the adhesive. Then, take off the top magnetic strip from the back of the device and peel off the foil. Press the magnet against the chosen surface horizontally and smooth the surface of the magnet with your hand, pressing firmly at every point. Allow for 30 minutes before attaching JOAN to the magnet. This way the adhesive will properly stick to the wall and Joan will stay fixed in place. Attach JOAN to the door or wall and easily detach it at any time to charge.
  • Q: How does the cloud subscription service work? Can I cancel my subscription?

    A: We offer a cloud subscription for the fastest and most hassle-free out-of-the-box experience for our customers that might not have dedicated in-house IT. This means that you don’t have to worry about server setup and maintenance. All you have to do is connect your JOAN device with the calendar solution your organization is using, and we’ll take care of the rest, making sure you always have the best JOAN experience.
    A monthly price of €8.99 per JOAN Manager or JOAN Executive is charged to host JOAN on our server infrastructure in the cloud, whereas the cloud subscription for JOAN Board, JOAN Premium and JOAN Classroom is €14.99 per device.
    The billing details are entered during the process of onboarding when connecting JOAN to your calendar (after selecting the type of hosting). You can edit your billing details at any time, by logging into the JOAN Portal and selecting Settings > Subscription and billing details.
    You can switch from the cloud to on-premises hosting, which is free, at any time and run JOAN on your own server infrastructure. On-premises hosting is ideal for customers that have an established in-house IT department and probably already run a number of internal servers or for customers that do not want to use the Software as a Service (SaaS) approach.
    Please note that deploying JOAN on your own server infrastructure requires advanced IT skills, as well as experience with server deployment and management.
  • Q: How can I make a purchase?

    A: The JOAN Store accepts payment via PayPal and most major credit cards such as Visa®, MasterCard®, and American Express®. All credit card information you provide to our server is fully encrypted and secure. If you prefer to pay via a direct bank transfer, contact us at and we’ll forward a quote to you.